How can I work on a document at the same time as other people?

It may be helpful for a group of people to be able to work together on a document at the same time. They may be drafting a policy together, preparing a grant application or producing guide to services.

One option is to save the document with the author’s name and a version number and circulate it by email. Even in small groups documents can get out of sync and take time to work through.

An alternative is a wiki, a collaborative web site that allows authorised users to change the content of the pages though the internet, as well as view a history of changes.

Alternatively online document services such as Google Documents offer a way of sharing word processing documents or spreadsheets, so that there is just one copy of a document as it evolves.

Whatever the choices the tools are becoming easier to use and may well suit organisations of all sizes who have want to help people collaborate.

For more information visit:

Suggestions, comments and questions

  1. Richard Ross-Langley

    Google Wave is arriving soon, enabling several people to work on the same document at the same time. See:

Not the answer you were looking for?

Try looking in these topics...All Questions, Collaboration, Social media, Software

Search for an answer

Produced by the Regional ICT Champions who were a Capacitybuilders funded project coordinated by NAVCA from 2008 to 2011